Accounts Payable & Travel Specialist

Make a difference at one of Florida's premier institutions for education in science, technology, engineering, and math (STEM). Florida Polytechnic University, ranked the No. 1 public college in the region by U.S. News and World Report, offers a unique working environment that encourages faculty and staff to be part of a culture that prizes collaboration, innovation, and the willingness to go above and beyond to ensure our students and University succeed. Florida Poly offers a small campus academic environment where students form connections with their faculty and peers as they pursue high-value degrees in engineering and applied sciences.

The University is equipped with cutting-edge facilities and equipment and two award-winning, architecturally distinct academic buildings. Its evolving curriculum, designed to meet the needs of industry and provide a life-long educational foundation for students, has helped the institution grow in prominence since its opening in 2014. Florida Poly's deliberately small classes, affordability, and outstanding graduate outcomes have helped it earn recognitions such as being named a top value school, in the top 25 nationally for affordability, and in the top five best universities in the South for tech students. Accredited by ABET and SACSCOC, Florida Poly is educating some of the brightest minds in Florida and attracting standout talent from across the nation.

RESPONSIBILITIES:

• Analyzes and enters approved financial transactions in the ERP system on behalf of departments. Evaluates all transaction requests for compliance with applicable university, state and federal rules. Requests additional documentation or explanations as needed and escalates complex transactions to higher levels for further action.

• Processes all transactions accurately and within acceptable timeframes.

• Reviews and approves business travel authorizations and expense reports, ensuring full compliance with State of Florida regulations as well as university policies and procedures.

• Serves as the accounts payable resource to customers, both internal and external.

• Analyzes and processes approved E-card charges and expense reports based upon documentation and information provided by the departments.

• Participates in business process reviews and redesigns; stays abreast of regulatory, compliance, process, enterprise system upgrades, and technology changes; helps to maintain documentation on internal controls, processes, and procedures

• Research and resolve invoice discrepancies, billing issues, vendor account concerns, and payment exceptions.

• Support month-end and year-end close activities, including 1099 processing, accruals, and financial reporting

• Other duties as assigned.

MINIMUM QUALIFICATIONS:

• This position requires a high school diploma and three years of appropriate experience, appropriate college coursework of vocational/technical training may substitute an equivalent rate for the required experience.

• Demonstrated attention to detail with a high degree of accuracy in data entry and financial recordkeeping

• In lieu of a degree, any appropriate combination of relevant education, experience, and/or certifications may be considered.

PREFERRED QUALIFICATIONS:

• Experience working in a higher education environment is a plus.

• Experience working in a not-for-profit environment is a plus.

• Bachelor's degree in accounting, Finance, management, or Business Administration is a plus.

• Previous Workday (or other ERP) experience is a plus.

KNOWLEDGE, SKILLS AND ABILITIES:

• Must possess critical thinking skills. Ability to establish goals and priorities and make decisions based on processes and institutional policies.

• Ability to adapt to new technologies.

• Ability to work under pressure.

• Strong customer service skills.

• Must be able to work independently.

• Experience using Microsoft Office applications, Workday, or other ERP systems.

• Must possess strong organizational and time management skills.

• Must be able to work well in a team environment.

• Must be self-motivated and flexible.

• Ability to maintain confidentiality and exercise sound judgment when handling financial information.

NORMAL WORK SCHEDULE: This position is salaried and exempt. The normal work schedule is Monday - Friday, 8:00 a.m.-5:00 p.m.; however, occasional overtime (weekends and evenings) may be required.

TARGET HIRING SALARY: $50,200 - 54,000, commensurate with experience.

Location/Work Model: Full-time/On-site

Note: Employment-based visa sponsorship will NOT be considered for this position.

APPLICATION DEADLINE DATE: The position may be open for 14 days. However, the review of applications will commence immediately.

APPLICATION PROCESS:
In addition to completing the online application, all applicants are required to upload the following as attachments to the application (preferably in PDF format).

• Cover Letter

• Resume

• Three (3) Professional References

If any of these three items are not included, you will not be considered for the position.

References will not be contacted unless you are selected as a finalist for the position.

DIVERSITY STATEMENT:

Florida Polytechnic University is an equal opportunity/equal access institution. It is the policy of the Board of Trustees to provide equal opportunity for employment and educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated with the University) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status or genetic information.

Employment is contingent upon eligibility to work in the US. An appointment is not final until proof is provided.

FLORIDA POLY BENEFITS INFORMATION

Florida Poly qualified employees have the opportunity to take advantage of a variety of health benefits (through the State of Florida) to help meet their specific needs, as well as the needs of their family. This comprehensive coverage includes flexible spending accounts, medical and life insurance, and worker's compensation.

Health benefits are administered through People First, on behalf of the State of Florida, as pre-tax insurance plans. People First handles all new hire enrollments, coverage changes, premium administration, and dependent eligibility. Their Service Center is staffed Monday through Friday, from 8 a.m.-6 p.m. EST, at 1-866-663-4735.

RETIREMENT

Florida Poly offers great options for retirement. From the required selection of a state plan to additional voluntary retirement plans, our employees have many opportunities to save and prepare for their future. Click Here for more information.

OTHER BENEFITS

• Discounts & Perks

• Annual Leave

• • To help promote work-life balance, Florida Poly provides a generous leave program, which includes paid time off and paid holidays. Qualified employees may accrue 22 days of annual leave. In addition, the University observes the holidays listed in our University Holidays policy FPU-1.008.

• Sick Leave

• • Qualified employees may also accrue 12 days of annual sick leave and participate in our Sick Pool Program.

• Employee Assistant Program (EAP)

EXPLORE LAKELAND FLORIDA

Conveniently located along I-4 between Tampa and Orlando, Lakeland is home to Florida Polytechnic University and many other businesses and attractions. Click here to explore Lakeland, Florida.

SPECIAL INSTRUCTIONS REGARDING ATTACHMENTS:

Required attachments are listed on each posting. Please be sure to attach all required documents in the Resume/CV field before continuing through the application. Once your application has been submitted, no changes may be made and additional attachments will not be considered.

An unofficial copy of the degree/transcript is acceptable during the application process. For positions requiring a degree, the official transcripts are required upon hire.

Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline.

All document(s) must be received on or before the closing date of the job announcements.

This position requires a background check, which may include a level II screening as required by the Florida Statute*435.04.