Office Administrator (Japanese Company)

Position

Title: Office

Administrator

Location: Torrance, CA

Classification: Non-Exempt / Full-Time

Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

Position

Summary

A leading

distributor of premium specialty Japanese consumer products is seeking an

organized, proactive, and dependable Office Administrator to join their team in

Torrance, CA. This role serves as the operational backbone of the office,

ensuring smooth daily business operations, front-office hospitality, organized

file management, and routine facility safety support. This is an excellent

opportunity for an administrative professional who takes pride in keeping an

office running seamlessly, appreciates a supportive team environment, and

thrives within Japanese corporate culture.

Essential

Duties & Responsibilities

Office &

General Administration

• Greet
  
  clients and visitors warmly, manage visitor logs, and maintain a tidy,
  
  welcoming environment in the reception area, conference rooms, and shared
  
  employee spaces (breakrooms, kitchen).
• Organize,
  
  update, and maintain physical office files, records, and archiving systems
  
  to ensure easy retrieval and compliance.
• Monitor,
  
  track, and order office and breakroom supplies; keep inventory
  
  well-organized across the building.
• Process,
  
  sort, and distribute incoming mail; assist with outgoing mailings and
  
  coordinate shipments with the logistics team.
• Maintain
  
  the internal asset log and coordinate documentation with Accounting for
  
  asset disposals.

Safety &

Light Compliance Support

• Perform
  
  basic monthly facility safety checks, including utilizing a step ladder to
  
  inspect overhead emergency exit signs and safety lighting.
• Assist
  
  management with maintaining basic safety records, training logs, and
  
  general administrative files.
• Continuously
  
  identify opportunities to streamline daily administrative processes and
  
  assist with other operational tasks as assigned.

Qualifications

• 1+
  
  years of experience in office administration, front-desk coordination, or
  
  general administrative support.
• Proficiency
  
  with Microsoft Office (Word, Excel, Outlook).
• Ability
  
  to climb and balance on a step ladder for routine safety checks (testing
  
  exit lights/signs), walk the facility, and occasionally lift or move items
  
  up to 30-50 lbs.
• High
  
  attention to detail, reliability, discretion with company records, and
  
  strong interpersonal communication skills.
• Valid
  
  driver's license and reliable personal vehicle for occasional local
  
  errands.

• Experience
  
  working within a Japanese corporate environment, or a strong appreciation
  
  for Japanese workplace culture, values, and business etiquette
  
  (preferred).
• Prior
  
  experience managing physical files, office inventory, or basic safety logs
  
  (preferred).

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.