New

Administrative Support Associate

University of North Carolina Charlotte

$35,212 - $43,787

United States, North Carolina, Charlotte

Aug 26, 2026

Administrative Support Associate

Please see Special Instructions for more details.

The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the
finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
Do not write 'see resume' on your application when completing the job duties section.
UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Position Information

General Information

Vacancy Open to	All Candidates
Employment Type	Permanent - Full-time
If time-limited, note appointment end date
Hours per week	40
Months per year	12
Position Number	002071
NC Salary Grade Equivalency	NC03
Classification Title	Admin Support Associate - Advanced
Working Title	Administrative Support Associate
Salary Range	$35,212 - $43,787
Anticipate Hiring Range	$35,212 - $43,787
FLSA Status	Non Exempt
Division	Academic Affairs
Department	College of Education (Col)
Work Unit	College of Education
Work Schedule	8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary.
Primary Purpose of Position	The Administrative Support Associate will provide confidential administrative support to the Cato College of Education Associate Deans, representing the Office in interactions with students, faculty, staff, and members of the community.
Minimum Education/Experience	Required Minimum Qualifications: Graduation from high school; or an equivalent combination of education and experience. Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
Essential Job Duties	Executive Administrative & Calendar Management: Serve as the primary administrative point of contact for the Cato College of Education Associate Deans. Proactively manage complex calendars, coordinate and schedule internal/external meetings, organize itineraries, arrange travel accommodations, and prepare briefing materials and agendas for daily commitments. Office Operations & Communication: Coordinate daily office operations for the Dean's Office, maintaining a high standard of confidentiality, professionalism, and customer service. Greet visitors, screen incoming calls and emails, draft and edit official correspondence, and handle inquiries from faculty, staff, students, and community partners. Budget & Financial Support: Assist with monitoring department budget accounts, preparing expense reports, processing purchasing requisitions, tracking travel reimbursements, and processing invoices in compliance with university financial policies and procedures. Project & Event Coordination: Provide logistical support for college-wide events, committee meetings, faculty searches, and special initiatives. Coordinate room reservations, catering, technology needs, and meeting distribution materials to ensure smooth execution. Document & Data Management: Maintain organized physical and digital records management systems. Compile data, assist with report preparation, manage file archives, and ensure office compliance with university administrative standards.
Other Work Responsibilities	Ad Hoc Administrative Support: Performs additional duties as assigned by the Associate Deans or Dean's Office leadership to support changing department needs and priorities. Backup Support & Coverage: Provides coverage and administrative support for other office staff during absences, peak periods, or high-volume workflows. Special Projects & Committees: Participates in college-wide projects, administrative committees, or continuous process improvement initiatives as assigned.
Departmental Preferred Experience, Skills, Training/Education	Ability to represent the Associate Deans with professionalism, exercising tact and judgment in interactions with students, faculty, staff, and members of the community. Ability to work independently, problem solve, take initiative, set priorities, and handle multiple projects efficiently and effectively. Experience managing budgets, managing calendars, scheduling meetings and appointments. Strong writing skills; ability to compose and draft communications. Experience with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite.
Necessary Licenses or Certifications
Work Location	COED Dean's Office
Posting date	08/24/2026
Closing date	08/31/2026
Proposed Hire Date	09/14/2026
Contact Information
Special Notes to Applicants	The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report The Search Committee will not contact references without first verifying permission with the finalist. Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. Do not write 'see resume' on your application when completing the job duties section. UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).

*
How did you hear about this employment opportunity?
- UNC Charlotte Website
- HERC Job Board
- Inside Higher Education
- Mitratech Circa (formerly known as Local JobNetwork)
- Another Website
- Agency Referral
- Advertisement/Publication
- Personal Referral
- Other
Where did you learn about this posting?

(Open Ended Question)
*
Do you have a High School Diploma/GED; or an equivalent combination of education and experience?
- Yes
- No
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Do you have experience managing budgets, calendars, and scheduling meetings and appointments? Please explain your experience.

(Open Ended Question)
*
Do you have experience with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite?

(Open Ended Question)
*
What is your experience with utilizing a purchasing card (P-card) and adhering to guidelines?

(Open Ended Question)
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How do or would you professionally de-escalate frustrated students, parents, or faculty members who arrive at the dean's office demanding immediate assistance without an appointment?

(Open Ended Question)
*
What is your experience coordinating and managing meetings and/or special events?

(Open Ended Question)
*
Do you have experience managing time and meeting deadlines under pressure? If so, please explain your experience and how you managed/completed the tasks at hand.

(Open Ended Question)

Applicant Documents

Required Documents

Resume / Curriculum Vitae
Cover Letter / Letter of Interest
Contact Information for References

Optional Documents