Fleet Administrator - Remote Fridays

Mansfield Service Partners is looking for a Fleet Administrator to join our team in Houston, TX.

This is a great opportunity for someone with early career experience in administration, transportation, logistics, or a similar environment who is organized, detail-oriented, and ready to take on more responsibility. You'll support the day-to-day administration of our company fleet, helping coordinate new vehicle and equipment setup, maintain accurate records, and keep fleet processes moving across multiple locations.

Work Schedule

Monday-Thursday in our Houston office with Fridays remote.

Benefits

• Work remote EVERY Friday
• Up to $3,000 each year to help cover your out-of-pocket healthcare costs
• Comprehensive Medical, Dental & Vision Insurance, plus Company-Paid Disability, Life & AD&D Coverage
• 401(k) with Company Match up to 50% of the first 6% on each paycheck - Vested Immediately
• Wellness program incentives that can reduce your healthcare premium up to $1200 per year
• Up to 208 hours of employer-paid time annually (120 hours + 8 paid holidays + 2 floating holidays + 1 volunteer day). Vacation increases with tenure
• 2 weeks of paid Parental Bonding leave
• Maternity Leave
• Tuition Reimbursement
  

Explore even more benefits and perks at the end of this posting.

What You'll Do

• Coordinate administrative setup for new vehicles and equipment, including fuel cards, insurance, decals, telematics, registration, and required documentation.
• Enter and maintain accurate vehicle and equipment information in fleet management systems.
• Track incoming, active, transferred, sold, and retired fleet assets.
• Coordinate with internal teams, operating locations, dealers, and vendors to gather information and follow up on outstanding items.
• Maintain fleet files, driver/permit books, and other required documentation.
• Assist with vehicle title and registration coordination through the company's third-party provider.
• Process approved purchase orders and assist with vendor setup and invoice review.
• Support the administrative process for vehicle and equipment sales and disposals.
• Assist with fleet reports, audits, recordkeeping, and special projects.

What We're Looking For

• One (1)+ year of experience in an administrative, coordination, or records management role within a documentation-heavy environment.
• Strong organization and attention to detail.
• Ability to manage multiple tasks, deadlines, and follow-ups.
• Working knowledge of Microsoft Excel, including filtering, sorting, and basic formulas.
• Strong written and verbal communication skills.
• Comfortable learning and working in multiple computer systems.

Preferred (not required)

• Previous exposure to fleet, transportation, logistics, automotive, or equipment operations.
• Experience with Fleetio, Samsara, SkyBitz, or similar systems.
• Experience with purchase orders, invoices, vehicle documentation, or vendor coordination.
• Bilingual English/Spanish.

Additional Benefits and Perks

• Cell phone carrier discount program
• Extra Protection - Optional accident, hospital care, critical illness, and legal

Company Paid:

• Identity Theft Protection
• Employee Assistance Program (EAP) with free, confidential counseling
• Financial wellness program to help you reach your financial goals
• Annual scholarship opportunities
• Marketplace Chaplains: 24/7 confidential emotional, personal & crisis support for employees and their families

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.