2024-2025 - Provost and Executive VP Academic Affairs, Student Office Assistant

Florida International University is Miami's public research university. FIU is focused on student success. According to U.S. News and World Report, FIU has 35 programs in the top 100 in the nation among public universities, including 15 in the top 50. FIU is a top U.S. research university with more than $200 million in annual expenditures and is designated as an "Emerging Preeminent State Research University" by the Florida Board of Governors. FIU ranks 15th in the nation among public universities for patent production, which drives innovation, and is one of the institutions that helps make Florida the top state for higher education. The Next Horizon fundraising campaign is furthering FIU's commitment to providing students Worlds Ahead opportunities. Today FIU has two campuses and multiple centers, and supports artistic and cultural engagement through its three museums: Patricia & Phillip Frost Art Museum, the Wolfsonian-FIU, and the Jewish Museum of Florida-FIU. FIU is a member of Conference USA, with more than 400 student-athletes participating in 18 sports. The university has awarded more than 330,000 degrees to many leaders in South Florida and beyond. For more information about FIU, visit www.fiu.edu.

Office of the Provost Planning and Finance is currently seeking Student Office Assistant to join our team of professionals.

The Student Assistant in the Office of the Provost Planning and Finance position entails:

• Greeting visitors and guests who come into the office.
• Answering phone calls on the main office number.
• Monitoring the general office email inbox.
• Filtering and addressing or redirecting questions, concerns, comments, or complaints to the appropriate staff member in the office or university.
• Providing administrative support to the Office of the Provost Planning and Finance staff which includes printing, copying, faxing, scanning, proof reading and other duties as assigned.
• Effective logging and tracking of documents that are received by the office or interoffice mail.
• Maintaining the Academic Affairs upload log updated and assisting with submissions to the PSHR ImageNow system.
• Preparing coffee, water, and food (if applicable) for meetings.
• Receiving, sorting, and distributing mail.
• Signing and receiving packages.
• Making deliveries and escorting guests across campus when necessary.
• Providing support for events hosted by the Office of the Provost Planning and Finance.
• Keeping track of supplies and maintaining the front of the office, kitchen, and the storage rooms.
• Assist with scanning projects.

Federal Work Study

• Basic Level of Microsoft Word, Excel, and Power point
• Customer Service Knowledge
• Ability to Work in a Team Setting
• Ability to take direction and work independently as needed.
• Ability to maintain confidentiality when dealing with highly sensitive information.
• Requires completion of FIU Service Excellence training or completion within first 30 days.

• Students enrolled at FIU, who have been awarded Federal Work Study (FWS) as part of their Financial Aid Award package.
• Student must be enrolled with a minimum of six (6) credit hours in a course of study leading to a degree or a Financial Aid eligible certificate, during Fall, Spring, and Summer semesters.
• Upon credits decreasing, award being canceled, or graduating, FWS employment must end.

Hours will vary based on class schedule and needs of the department.

$12.00/Hour

• Criminal Background Check
• This student appointment may be subjected to a pre-employment background check.

Background check and fingerprinting is required if the job includes any of the following:

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in "My Applications".

In order to be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed at the University for at least six months.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in "My Applications".

In order to be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed at the University for at least six months.

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.